One private portal
Roster, documents, training, apparatus, checklists, and calendar tools for officers.
Built for volunteer fire departments
VFDHQ is the online headquarters for volunteer fire departments.
Keep your roster, documents, training, trucks, checklists, calendar, and public information organized in one secure department portal.
Plans start at $29/month
Private department portal
Optional public page
Built for the day-to-day records, files, events, and public information work every volunteer department has to keep organized.
Needs attention
5 items
Roster42active members
Training3renewals due
Trucks2checks open
Forms1volunteer lead
Calendar4 upcoming events
DocumentsSOPs and minutes updated
Public pageNotices and contact form live
Example data shown for demonstration.
For chiefs, officers, and department admins
Keep department records organized when officers change, files move, and paperwork piles up.
One public page
Notices, events, volunteer interest, contact forms, galleries, and support links.
Straightforward pricing
Start with the core tools at $29/month and upgrade when your department needs more.
Simple department administration
What VFDHQ helps organize
One portal for the routine records and communication work that small departments need to keep moving.
Roster
Members, roles, contact information, join dates, notes, and CSV exports.
Documents
SOPs, bylaws, meeting minutes, grant files, insurance records, and forms.
Training
Certification dates, expirations, renewal reminders, and training history.
Apparatus
Trucks, equipment, maintenance notes, due dates, and inspection records.
Checklists
Truck checks, station checks, equipment checks, deficiencies, and completion history.
Public page
A clean department page for notices, events, volunteer interest, contact, and donations.
Built for the real problem
Stop relying on scattered paper and one officer’s computer.
Volunteer departments need continuity. VFDHQ gives officers one shared place to keep routine department information organized without buying expensive enterprise software.
- Private department portal
- Optional public department page
- Mobile-friendly officer workflows
- Plain-language records and reminders
- Data preserved if a trial expires
Simple subscription pricing
Choose the plan that fits your department.
Plans for department administration, records, documents, scheduling, and readiness tracking.
Starter
$29/mo
- One department portal
- Roster
- Documents
- Calendar
- Public page
Recommended
Standard
$59/mo
- Everything in Starter
- Training and certifications
- Apparatus and equipment
- Checklists
- Needs-attention dashboard
Pro
$99/mo
- Everything in Standard
- More storage
- Advanced exports
- Custom domain later
- Document migration support option
Give your department one organized online headquarters.
Start with the core records that reduce paperwork, missed renewals, scattered files, and dependency on one person’s computer.
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