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Product walkthrough

See what your department gets in VFDHQ.

A practical look at the private officer portal, public department page, and routine administration tools included with VFDHQ.

Private department portal

One shared place for the records officers need to find, update, and hand off.

VFDHQ is built around the routine work that keeps a volunteer department organized: members, documents, training, apparatus, checklists, calendar events, public notices, and volunteer interest.

  • Officer dashboard shows what needs attention.
  • Department records stay in the portal instead of one person’s computer.
  • Public-facing information can be managed without rebuilding a website.
Officer dashboard
Needs attention 5 items
Certifications3due soon
Truck checks2open
Events4scheduled
Forms1volunteer lead
CalendarMeetings, training, and public events
DocumentsSOPs, minutes, forms, and grant files
Public pageNotices, contact form, and volunteer interest

Example data shown for demonstration.

What officers can manage

Core department tools in plain language.

The portal is organized around the records and updates small departments already deal with every week.

Roster

Track members, roles, contact information, join dates, active status, notes, and exports.

Documents

Keep SOPs, bylaws, minutes, grant files, insurance records, and forms in one department portal.

Training

Record certification dates, expirations, renewals, attendance, and training history.

Apparatus

Organize trucks, equipment, maintenance notes, inspection dates, and due items.

Checklists

Run truck checks, station checks, equipment checks, deficiency tracking, and completion history.

Calendar

Post meetings, training dates, department events, and public events from the same portal.

Optional public department page

Give residents and recruits a clean place to find department information.

Each department can publish a simple public page with notices, events, contact information, volunteer interest, galleries, and support links.

Public noticesShare routine community updates.
Volunteer interestCollect recruit inquiries through a form.
EventsShow meetings, fundraisers, or public events.
Support linksAdd donation, fundraiser, or auxiliary links.

How setup works

Start with the basics, then add records as you go.

1

Create the department portal

Set the department name, time zone, primary contact, and officer account.

2

Add routine records

Start with roster, documents, calendar, training, apparatus, or checklists.

3

Publish public information

Turn on the public page when notices, events, contact, or volunteer forms are ready.

4

Keep using one shared system

Officers can keep department information organized instead of passing files around.

Ready to set up your department portal?

Start with the core records your department needs organized first. Your department data is preserved if a trial expires.

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